Annual Secretary of the Board Report (ASBR) Help Document
Annual Secretary of the Board Report (ASBR) Updates
2012-2013 Annual Secretary of the Board Report (ASBR) Updates
Following are the changes School Finance is currently aware of for the 2012-2013 Missouri Annual Secretary of the Board Report:
Each of these changes will begin in the 2012-2013 year and will not be retroactive in prior years.
Restricted Balance code that needs to be added
1006 Sinking Fund
Revenue Codes that need to be deleted |
|
5374 |
Educare Grant |
5422 |
Basic Formula – Federal Budget Stabilization - ARRA |
5424 |
Basic Formula - Government Services - ARRA |
5426 |
Classroom Trust Fund - Jobs Bill |
5432 |
Workforce Investment Act (WIA) – Adult – ARRA |
5433 |
Workforce Investment Act (WIA) – Dislocated Worker - ARRA |
5439 |
High Need Fund – ARRA |
5443 |
Early Childhood Special Education (ECSE) - ARRA |
5456 |
Title I-A, Education for Disadvantaged - ARRA |
5457 |
Title I-A, 1003(a) School Improvement - ARRA |
5461 |
Title IV, Drug Free Schools |
5464 |
Title I-D, Neglected, Delinquent, or At-Risk-ARRA |
5467 |
Title VII-B, McKinney-Vento Homeless Assistance - ARRA |
5468 |
Title II-D, Education Technology - ARRA |
5476 |
Even Start Family Literacy |
5491 |
School Renovation, IDEA & TECH Grant |
5493 |
IDEA, Part B (611) – ARRA |
5494 |
IDEA, Part B (619) ECSE - ARRA |
5495 |
Rebuild Missouri Schools - ARRA |
5612 |
Sale of Bonds – QSCB (ARRA) |
Revenue Codes that require a name change
5322 name should be Career Education/At Risk
5332 name should be Career Education
5359 name should be Career Education Enhancement Grant
5421 name should be Child Development Associate (CDA) Grant
5427 name should be Perkins Basic Grant, Career Education
5431 name should be Perkins Tech Prep Grant, Career Education
5481 name should be Dept of Health Food Service Programs
Function Codes that require a name change in Part III-A and Part III-B
1921 name should be Area Career Center Fees
Part III-A and III-C Debt Service Column added
Beginning with the 2012-2013 ASBR year there is a change that will need to be made to the transfer process as the Debt Service Fund expenditures will be included in Part III-A and Part III-C. The Debt Service column will need to be populated with the Debt Service Fund expenditure amounts instead of being populated with all zeroes, as has been done in the past.
The Debt Service Fund is open in Function Codes 5100, 5200, and 5300 in Part III-A and Object Code 6610, 6620 and 6630 in Part III-C.
File Transfer Process Reminders
The modifications in the new version of the ASBR did not change the file transfer process layout or how the process works; however, when School Finance was testing this process in the new environment it was determined that there are vendor programs currently being used by school districts that are not using the correct file format. It is imperative that the files are formatted as shown in the software vendor file layout provided at http://dese.mo.gov/divadm/finance/ASBR/VendorInfo/VendorFileLayout.htm. If the files are not properly formatted they will not transfer appropriately in the new system.
One enhancement made in the file transfer process is to disallow the upload of a file containing Revenue, Function, or Object codes that are not valid in the respective years’ ASBR. This also disallows the upload of a file containing a value in a field that is not open in the respective years’ ASBR. With this enhancement it is imperative that the creation of the FTP file properly crosswalk the district’s accounting codes into the proper ASBR codes.
If you have any questions concerning the ASBR, please contact School Finance at 573-751-0357.