MISSOURI DEPARTMENT OF ELEMENTARY
AND SECONDARY EDUCATION
“Missouri public
schools: the best choice… the best results!”
Vacancy
Title: Administrative Assistant
Job Order Number: 9801322
Domicile
Location: Jefferson City
Section/Office: Federal Compliance /
Office of Quality Schools
Salary: $26,160
Deadline: March 15, 2013
Graduation
from high school or GED equivalent through which
knowledge of English grammar and punctuation, basic typing or keyboarding, and
basic mathematics may have been acquired.
Minimum
of three years experience in progressively responsible secretarial duties,
demonstrating thorough knowledge of spelling, punctuation, grammar, and other
communication skills.
(Other qualifications and
experience, which in the opinion of the Commissioner of Education meet the
requirements of the position may be accepted in lieu
of the above.)
Proficient
in Microsoft Office software.
Proficient
in the use of standard office equipment, calculator, fax machine, printer.
Ability
to maintain effective working relationships with Department staff, section
staff, school personnel, other state and local agencies and the public.
Ability
to work in an organized manner with minimum supervision.
Ability
to communicate effectively, both orally and in writing.
Ability
to multi-task.
Provide
administrative support to ensure that operations are maintained in an
effective, up to date and accurate manner.
Support the
operation of the section, which includes director and seven supervisors.
Open and
distribute the mail.
Complete
all expense accounts, comp forms, flex time forms, and out of state travel
requests.
Maintain
leave requests and enter leave into SAMII.
Type
correspondence, reports and other documents for staff, school districts and
public.
Respond to
routine requests from staff, schools, or other agencies and organizations.
Order
equipment and supplies for the section and maintain the equipment and supply
inventory.
Coordinate
repairs to office equipment.
Create and
maintain databases for all the section’s equipment inventory, etc.
Receive
visitors, answer telephone, help caller or connect to other staff.
Serve as
customer representative on the DESE Front Line.
Keep
sections records.
Prepare
forms for evaluation of supervisors for the director to complete. Make copies for the section files.
Served as
DESE mailroom volunteer, receiving, sorting, and deliver departmental mail.
Act as
office manager for section and perform other related work as assigned.
Complete a
DESE application online at http://www.dese.mo.gov/divadm/humanres/documents/Employment_Application_2005.pdf. Please attach a scanned copy of your
transcripts with the application. You
will receive an e-mail confirmation when your application is received
online.
NOTE: If a college degree is a requirement for this position, transcripts MUST
be submitted with the application in order to be considered for
employment. Failure to include transcripts (when required for the
position) with your application will eliminate the application from the review
process.
We do not
keep applications on file to submit for other vacant positions. You
must submit an application for each vacant position you are applying for.
ANNUAL LEAVE: Accrue 10 hours per month
for new full-time employees, longer term State employees
can earn more. Prorated leave for part-time employees in eligible positions.
SICK LEAVE: Accrue 10 hours per month. Prorated leave for part-time employees in
eligible positions.
HOLIDAYS: 12 holidays per year.
RETIREMENT: Coverage provided through the Missouri State Employees Retirement System (MOSERS).
LIFE INSURANCE: Term life insurance coverage, equal to one times
employee's annual salary, through the Missouri State Employees Retirement
System.
OPTIONAL LIFE INSURANCE: Optional term life insurance available with maximum
coverage of six times member’s annual salary. Plans are also offered for
spouse and dependents. Premiums paid by employee.
CAFETERIA PLAN: Easy tax savings on employee’s cost for
qualified payroll-deducted insurance plans, medical care, and dependent care.
HEALTH PLANS: Employer-paid/subsidized plans available
the first day of the following month after employment.
DENTAL PLANS: Delta Dental insurance coverage is
available.
VISION PLAN: Vision Service Plan (VSP) is available.
DEFERRED COMPENSATION: A payroll deduction deferred compensation plan available to
defer taxes until retirement by investing in mutual funds and a fixed income
account is currently provided.
Missouri
Department of Elementary and Secondary Education is an Equal Opportunity
Employer. If you have special needs addressed by the Americans with
Disabilities Act (ADA), please contact Human Resources at (573) 751-9619,
through Missouri Relay System at (800) 735-2966, or via email at hr@dese.mo.gov.
To Our Applicants with Disabilities: For
assistance with any phase of the Department process, please notify the Director
of Human Resources at (573) 751-9619.
Reasonable attempts will be made to accommodate special needs.
TTY/TDD users:
Relay Missouri service (800) 735-2966.
The
Department of Elementary and Secondary Education does not discriminate on the
basis of race, color, religion, gender, national origin, age, or disability in
its programs and activities. Inquiries related to Department employment
practices may be directed to the Jefferson State Office Building, Human
Resources Director, 8th floor, 205 Jefferson Street, P.O. Box 480, Jefferson
City, Missouri 65102-0480; telephone number (573) 751-9619 or TYY (800) 735-2966.