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Archived FedPro Message

Subject:   NCLB Federal Programs Help Documents and Supplemental Educational Services (SES) and School Choice Requirements

ListServ Message Date:  January 13, 2010

The first item is for your information.  The second item needs to be reviewed by those districts/LEAs with buildings in school improvement.

Item 1) The following Help documents have been revised and are available under the Publication and Forms section on the Grants Management webpage at: .

Federal Programs Calendar:  This is a monthly listing of deadlines, notices, and reminders of “things-to-do” to guide you through NCLB requirements and timelines in order to meet compliance.

Core Data Reporting Guidelines for NCLB Programs:  This is Exhibit 15 from the Core Data Manual.  It contains general information and program specific information on reporting positions paid with NCLB funds.  Programs administered by the Grants Management and Federal Discretionary Grants Sections are included.

Item 2) For LEAs that have Title I.A schools identified in School Improvement, Corrective Action, or Restructuring, this is a reminder of district website reporting requirements of SES and Public School Choice and a clarification for the SES second enrollment window. 

The new School Choice and SES requirements were distributed to LEAs through FedPro listserve messages on January 13, 2009 and July 16, 2009 and during the Federal Programs Conference in September 2009.  There are several requirements to be met if a district does not anticipate needing the full 20% set-aside for school choice and SES.  These are listed on page 3 of the October 2008 Regulations for School Choice and SES at: .  The SES presentation from the conference provides further information and is located with the 2009 Federal Programs Conference Material located on the Federal Programs webpage at: .

District/LEA Website Reporting of Public School Choice and Supplemental Educational Services (SES) Information:  District data for Public School Choice and SES are to be posted on your website.  There are templates for both requirements on the SES webpage at:

_Documents/SES_Toolkit_Index.htmlThis information should have already been posted, but you will need to update the final numbers at the end of the school year.  Even if school choice did not apply to a building, there is a statement that needs to be posted.  If a district does not have a website, the superintendent must send Mary Pearce an email (address provided below) stating the district does not have a website and include all the required information for school choice and SES.  The information will then be posted by DESE on the DESE website.  

Supplemental Educational Services (SES) Second Enrollment Window:  A second enrollment window for SES is one of the new requirements that were passed in October 2008.  Because I have had questions from a few districts/LEAs, I thought I would clarify what is needed to be compliant regarding the second enrollment window.  The requirement states a second enrollment window.  This means all information that went to parents the first time is required at this time also.  This includes the following:


Remember, LEAs can use the percentage allowed for Parent Outreach expenses for copying and/or mailing the information.

Note:  The Provider Selection Form included in the SES Parent Notification Letter has been updated and is available on the following webpage:

Documents/SES_Toolkit_Index.html .

If you have any questions, please call Mary Pearce at the number below.

Mary Pearce

Supervisor, Federal Programs

SES Contact

Phone:  573-526-4472

Fax:  573-526-6698