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Archived FedPro Message

SUBJECT:  Federal Programs Financial Updates

LISTSERV MESSAGE DATE:  February 19, 2010

Allocations for 2010-2011 School Year

As school districts prepare their budgets for the 2010-2011 school year, I know that funding is a major concern.  At this time, we are not able to provide federal program allocation information for individual school districts.  We hope to have estimated LEA information by the middle of April.  However, the preliminary SY 2010-2011 Title I, Part A allocations by State are now on ED’s web site at <>.  Once there, go to the bottom of the page and click on the section marked State tables by program and then select the link to College- and Career-Ready Students (the new name for Title I Grants to Local Educational Agencies).  The column labeled 2010 Estimate shows the preliminary SY 2010-11 State allocations. These are estimated allocations because certain updated formula data is not yet available.  However, the USED did use the updated census numbers to project the allocations.

Title IV.A – Safe and Drug-Free School and Communities will not be funded in SY 2010-2011.  If the district has funds remaining after the 2009-2010 school year, these carryover funds should be budgeted in your 2010-2011 NCLB Consolidated application.

Title II.D – Educational Technology has an estimated 62.2% reduction.  This program will be 100% competitive in SY 2010-2011.  If the district has funds remaining after the 2009-2010 school year, these carryover funds should be budgeted in your 2010-2011 NCLB Consolidated application.

2010-2011 Census Data

The United States Department of Education has distributed the census poverty information that will be used to determine the SY 2010-2011 allocations.  We have been asked to check this data for accuracy of school district boundary.  Our office feels that the census bureau has the correct school district boundary information. We are providing this data to keep you informed about the allocation process.  However, we are not allowed to challenge the validity of the numbers.  If your district feels that they have a valid reason to challenge this count, the challenge procedure is detailed at the following website: .

The census data file is on the Federal Programs web page under Financial Management, Census Data, 2010-2011 Census Data


These counts are for your entire school district area and include both public and nonpublic children.  Keep in mind that census poverty is much more restrictive than the free & reduced lunch count.  For instance, a family of four would have an annual income of $22,050 or less to be on census poverty.  That same family of four would qualify for free & reduced priced meals with an annual income of $40,793.   The United States Department of Education will use the income year 2008 data provided by the Census Bureau’s Small Area Income and Poverty Estimates (SAIPE) Branch to determine the SY 2010-2011 Title I allocations.  The data is available on the Census Bureau’s web site at

2009-2010 Title II.D Preliminary Allocation

The 2009-2010 Title II.D ARRA formula grant is subject to change pending a final determination of bypass withholdings.  We anticipate a reduction.  In order to avoid overpayments, LEAs are limited to request no more than 70% of total approval budget for payment.

Title I Carryover Limitation Waiver

Because the ARRA funds provided a supplemental Title I appropriation, DESE requested a waiver from the U.S. office that enables us to waive the carryover limitation more than once every three years for an LEA that needs the additional waiver because of the ARRA.  Thus, an LEA that receives a waiver of the carryover limitation with respect to its FY 2008 (Fall 2009) allocation may also be able to receive a waiver of the carryover limitation with respect to its FY 2009 (Fall 2010) and FY 2010 (Fall 2011) allocations.  The carryover limitation amount is calculated on combined regular Title I.A grant and the Title I.A ARRA grant.  The LEAs may request this waiver each year through the 9/30 Report process on the NCLB application in ePeGS.  The Department plans on approving all Title I carryover waiver requests during the 9/30 Report process.  However, if the LEA needs advance approval of this waiver request, they should send an e-mail requesting the waiver to .

Free/Reduced Lunch and Membership Data – MOSIS/Core Data Screen 15 and 16

Please make sure the free and reduced lunch information reported on MOSIS and populated on Core Data Screen 15 and the January membership data populated on Screen 16 of the February cycle is accurate.  We will calculate the estimated 2010-2011 Title I allocation for LEAs serving an area with a total population of less than 20,000 using the alternative data method approved by the State Board of Education.  Since the Federal Programs’ headcount free and reduced lunch information on Screen 15 of the Core Data collection system and the January membership count are used as part of the alternative data, I would encourage districts to make sure their data is correct.  

The September membership data populated on Screen 16 which is collected in the October cycle is used in your allocation calculation for other federal programs.  I would encourage districts to make sure this data is correct.

On April 1, 2010 we will copy the data from these screens to calculate federal program allocations.  Errors on reporting this data could result in a decrease in your federal programs’ allocations.  If you are having difficulty making these changes before the end of March, please contact our office immediately.  We will try to assist you to get accurate data submitted.

Maintenance of Effort Calculation

An LEA may receive funds if the LEA’s combined fiscal effort per student or the aggregate expenditures from state and local funds for free public education for the preceding year is not less than 90 percent of the combined fiscal effort or aggregate expenditures for the second preceding year. 

Maintenance of Effort for SY 2009-2010 has been calculated in ePeGS using data from the Annual Secretary of the Board Report.  Your report is available under the Funding Application Menu and NCLB MOE.   Districts are considered compliant if at least one percentage in Rows 4-7 in the far right column entitled “Percent 2008-2009 is of 2007-2008” is over 90%. 

Amendments – Compare budget to actual expenditures

For various reasons, some budgets may be overwritten.  If the budget for any of your programs is written for more than the available funds, you need to amend at this time.

This would also be an excellent time to compare your budgets with anticipated expenditures for programs covered by your consolidated application.  If you need to amend your budget, please submit this amendment at your earliest convenience.  Keep in mind that you should not expend funds prior to approval by Grants Management.

If your district has chosen to utilize the transferability option, please review these budgets/expenditures.  At minimum, your district will need to expend all funds transferred into a program as well as the carryover amount for that program.  Otherwise, an error message will appear on your Final Expenditure Report.

2010 Federal Program Proposed Summer School Plan

Districts planning to use federal funds for summer school must submit the “2010 Federal Programs Proposed Summer School Plan” by June 1, 2010.  This plan can be accessed under Grants Management, Publications and Forms. .

If you have questions, please feel free to contact my office.

Pat Kaiser

Director, Federal Financial Management

Missouri Department of Elementary and Secondary Education

PO Box 480

Jefferson City, MO  65102

573-751-4420 (phone)