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Subject: Fiscal Monitoring/Federal Fiscal
Management Review of IDEA Funds
Source: Dale Carlson, Coordinator, Special Education Administration
Intended Audience: Special Education Directors, Finance Administrators
Date: October 17, 2007
Fiscal management of Part B funds is one of the components of general
supervision and will be monitored by the U. S. Department of Education,
Office of Special Education Programs (OSEP) as part of their Continuous
Improvement Focused Monitoring System. This review will look at how the
state monitors various fiscal requirements identified in the IDEA, General
Education Provisions Act, Office of Management and Budget Guidance, and
other federal regulations. In looking at the state's fiscal management
system, OSEP will focus its analysis on a number of identifiable elements,
including whether the state has mechanisms in place for ensuring fiscal
accountability in the distribution of IDEA funds as well as procedures to
ensure that LEAs appropriately use IDEA Part B funds.
Eight states will be monitored by OSEP in FY 08. While Missouri was not
selected for the first round of monitoring, the Funds Management Section is
reviewing all components of fiscal management in preparation for the
eventual monitoring visit to this state. This review may drive changes in
the methods currently used to document the various components of federal
fiscal management.
This message is to remind local school districts that they must maintain and
be able to provide documentation relating to federal funding in the
following areas:
* Assurance Statements
* Early Intervening Services
* Excess Cost Calculation
* Expenditure Detail
* Inventory Control System
* Maintenance of Effort
* Proportionate Share Requirements
* Supplement not Supplant state/local funds
Current information on these topics is posted on the Funds Management
website at: http://dese.mo.gov/divspeced/Finance/. Additional federal
information relating to the federal fiscal review can be found at:
http://dese.mo.gov/divspeced/Finance/documents/fiscaldeskaudit1007.pdf.
If you have questions, please contact the Special Education Funds Management
Section at 573-751-0622 or email
webreplyspefm@dese.mo.gov. |
