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Special Education Listserv

Subject: Coordinated Early Intervening Services (CEIS)/Guidance Document

Source: Angie Nickell, Assistant Director, Funds Management

Intended Audience: Special Education Directors, Superintendents, Financial Administrators

Date: January 6, 2010

As you know, the Individuals with Disabilities Education Act (IDEA) allows districts to use up to 15 percent of IDEA Part B funds to provide Coordinated Early Intervening Services (CEIS) to students in kindergarten through grade 12 (with particular emphasis on students in kindergarten through grade 3), who have NOT been identified as needing special education and related services, but who need additional academic and behavioral support to succeed in a general education environment.

Activities that a Local Education Agency (LEA) may carry out in implementing coordinated, early intervening services include:

* Professional development (which may be provided by entities other than local educational agencies) for teachers and other school staff to enable such personnel to deliver scientifically-based academic instruction and behavioral interventions, including scientifically-based literacy instruction, and, where appropriate, instruction on the use of adaptive and instructional software; and,

* Providing educational and behavioral evaluations, services, and supports, including scientifically-based literacy instruction.

LEAs that seek to reduce their local maintenance of effort in accordance with 34 CFR 300.205(d) and use some of their Part B funds for CEIS under 34 CFR 3000.226 must do so with caution because the local maintenance of effort reduction provision and the authority to use Part B funds for CEIS are interconnected.  The decision that an LEA makes about the amount of funds that it uses for one purpose affect the amount that it may use for the other.

If Part B funds are spent to provide CEIS, LEAs must submit a Reporting Verification Sheet (RVS) (located at http://dese.mo.gov/divspeced/Finance/) indicating how the funds were spent and the amount of funds spent.  The amount of Part B funds spent to provide CEIS reported on the RVS must match the amount of Part B funds spent to provide CEIS reported on the Part B IDEA Final Expenditure Report (FER).  Both the RVS and Part B IDEA FER are due July 30 each year.  For guidance on submitting the Part B IDEA FER, view the ePeGS Part B Training Manual located at http://dese.mo.gov/divspeced/Finance/

The Division has provided a guidance document for CEIS that further describes how funds may be spent for CEIS, how LEAs are required to report CEIS, and the monitoring process for LEAs that report CEIS.  To view the document, go to http://dese.mo.gov/divspeced/Finance/.   

LEAs that are interested in using Part B funds to provide CEIS are STRONGLY ENCOURAGED to contact the Division before obligating any funds to determine if the activities are allowable.  Please contact the Funds Management section at (573) 751-0622 or webreplyspefm@dese.mo.gov or the Compliance section at (573) 751-0699 or webreplyspeco@dese.mo.gov with any questions.